Facility & work management
Run your makerspace, not your spreadsheets
Today your space runs on spreadsheets, whiteboards, sticky notes, and whoever remembers. MakerOps consolidates all of it into one structured system — so the floor runs on process instead of memory.
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Sound familiar?
Your operation is scattered across ten places
Inventory runs out mid-class. A machine breaks with no history. The one person who knows the training is out sick. None of it talks to anything else.
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Spreadsheet
inventory_v4_FINAL.xlsx
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Sticky note
Laser down again??
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Whiteboard
Who is trained on the CNC?
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Group text
“anyone seen the 1/4″ endmills?”
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Paper form
Signed training form — somewhere
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Tribal knowledge
Just ask Dave
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Inbox
PO request — lost in email
The turn
One system, instead of ten
Scroll and watch the mess pull together. Everything above becomes one connected record you can actually manage.
MakerOps
One structured system. One source of truth.
How management gets simpler
Structure turns a pile of tasks into one loop
When the pieces connect, the space starts running itself. Each step feeds the next — no hand-offs, no re-keying, no “did anyone…?”.
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Step 1
Train
Members complete safety and equipment courses in the built-in LMS.
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Step 2
Earn a credential
Pass the training and a credential lands on the member record.
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Step 3
Unlock the machine
Access follows the credential — no badge, no green light.
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Step 4
Build maintenance history
Every run, ticket, and repair logs to the machine itself.
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Step 5
Auto-flag a reorder
Low materials trip a reorder before the next class stalls.
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Step 6
Roll up to dashboards
Tasks, maintenance, purchasing, and occupancy land on one live dashboard the budget-signer trusts.
Explore the platform
Twelve modules, one source of truth
Pick a module to see it running in the real product. Start with what hurts most — the rest is already connected.
Every machine, its whole history
Equipment & Fleet Maintenance
Track every asset on the floor — from a single laser cutter to a fleet of CNCs across buildings. Preventive maintenance schedules, service tickets, and downtime logs live on the machine record, so nothing depends on whoever happens to remember.
- Preventive maintenance schedules with due-date tracking
- Service tickets and full repair history per asset
- Live status: available, in use, down for maintenance
Know what you have before you need it
Inventory
Consumables, stock, and materials tracked where they live. Set reorder points so filament, bar stock, and safety supplies get flagged before they run out — not after a class or a job stalls.
- Stock levels by location with low-stock alerts
- Reorder points and usage history
- Materials tied to equipment, jobs, and billing
One system, every room and site
Locations
Model your real footprint — buildings, rooms, zones, satellite shops. Equipment, inventory, and access rules are all location-aware, so a multi-site operation runs from one place instead of five spreadsheets.
- Hierarchical locations: site, building, room, zone
- Per-location equipment and inventory views
- Location-scoped access and scheduling rules
Appointments, queues, and shifts in one place
Scheduling
Book time with the people who run the floor. Members request training or assisted machine time, requests land in a queue staff actually work through, and the staff schedule itself lives right alongside — with drag-and-drop shift planning and swaps.
- Bookable staff appointments driven by real availability
- Equipment appointment queue for training and assisted-use requests
- Staff shift rota with drag scheduling and shift swap / claim
The right people on the right machines
User Management & Access Control
Roles and permissions for members, students, staff, and technicians. Equipment access follows credentials automatically — pass the training, get the machine; let a certification lapse, and access pauses with it.
- Role-based permissions for staff and members
- Equipment access gated by earned credentials
- Memberships, credentials, and expirations on one member record
The credential is the key
Machine Access Control
Connected controllers on the machines themselves. Members check in with a session QR code right at the machine, staff can enable or disable any machine remotely, and instructors can open a bank of equipment for a class. Controllers report their health live and take firmware updates over the air — and if the network drops, the machine fails safe.
- Session QR check-in at the machine
- Remote enable / disable, plus instructor open-access windows for classes
- Live controller health, over-the-air firmware updates, offline failsafe
From first lesson to badge-in
Training, LMS & Credentialing
A built-in LMS for safety and equipment training. Build courses in-app with slide, video, and quiz lessons — or import existing SCORM 1.2 content — then chain prerequisites and run in-person sessions with waitlists. Completions roll up into the credentials that unlock machines. Ideal for academic makerspaces running hundreds of students a semester.
- Native course builder — slide, video, and quiz lessons — plus SCORM 1.2 import
- Prerequisites (all-of or any-of) and in-person sessions with waitlists
- Credentials that unlock equipment, with expiration and recertification tracking
Requests move, instead of piling up
Approvals
A structured workflow for the things that need a yes. Members and staff file purchase requests, approvers work one queue, and every approve or reject is logged — so requesters always know where things stand.
- One clear approve / reject flow for purchase requests
- Queues and notifications for approvers
- Full audit trail on every decision
Vendors and part numbers in one place
Suppliers
Keep supplier records next to the inventory they feed. Contacts, websites, part numbers, and notes stay attached to the parts and materials you actually order.
- Supplier directory with contact info, websites, and notes
- Suppliers linked to the inventory items they feed
- Part numbers carried straight onto purchase requests
The whole floor at a glance
Reporting & Dashboards
Live dashboards for daily operations: open tasks, maintenance coming due, the purchasing queue, and who is in the building right now. An audit log keeps a record of every change, and event signups export to CSV when you need the list.
- Live dashboards: tasks, maintenance due, purchasing queue, occupancy
- Audit log of every change, for accountability and compliance
- Event-signup exports to CSV
Built for procurement, not credit cards
Billing
Billing that fits how institutions actually buy: one organization plan with clear staff-seat, device, and storage limits, paid by purchase order and invoice. Usage against your plan is always visible, and internal spend runs through the purchase-request workflow — so there is a paper trail end to end.
- Organization plans with transparent seat, device, and storage limits
- Purchase order → invoice billing that fits institutional procurement
- Plan usage visible at a glance, purchase requests documenting internal spend
Show the world what your space can make
Public Catalog & Events
A public-facing catalog of your equipment and capabilities, plus public event pages people can actually sign up for. Prospective members browse what is on the floor before they ever walk in — and RSVP to open houses, classes, and training sessions without creating an account.
- Public equipment and capability listings with specs and training requirements
- Event pages with RSVP — no login needed — and SMS / email reminders
- Signups link to member accounts, including training-session seats
Built for the way your space works
The same structured system runs a 2,000-student campus makerspace and a six-person fabrication shop with a delivery schedule.
Run hundreds of students a semester through safety training, credentialing, and gated machine access — without living in a spreadsheet.
Members, plans, credentials, and appointments in one place, so a small team (or a lot of volunteers) can keep the doors open.
Track a fleet of machines, purchasing with a real approval trail, and a maintenance history that holds up in an audit.
Works on the floor
The companion app goes where the work happens
Management shouldn't mean walking back to a desk. Members and staff do the real thing from a phone — at the machine, at the storeroom, at the front desk.
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Scan anything
QR scan a machine to start a session, an item to check stock, or a code to check in.
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Credential badge-in
Access opens only for a valid credential.
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Speak the maintenance log
Dictate what happened at the machine — AI drafts the log, you confirm it.
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Voice assistant
Ask from the home screen — tasks, notes, and purchase requests, hands-free.
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Comments & @mentions
Mention a teammate on any record and they get a push notification.
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Purchasing on the go
Approve and receive requests from your pocket.
Check out
Haas VF-2 CNC
Scan the machine QR to begin
Scan
CNC Milling — certified
Access unlocked
Report an issue
Logs to the machine history
Everything in one place
One login for the whole operation. No more stitching together a dozen tools that were never meant to talk.
Priced for institutions, not per seat
One flat annual fee, sized to your space — with unlimited student & patron accounts and machine access control included. Start free for 30 days.
Run your space on process, not memory
Start free in minutes, or book a 30-minute walkthrough with real equipment, training flows, and reports — tuned to how your space actually operates.